The Opportunity
We’re recruiting on behalf of our client for a detail-oriented and highly organised Document Controller. In this key role, you’ll ensure documentation processes meet high standards of quality, reliability, usability, and performance, while supporting teams across the business and promoting a culture of continuous improvement.
What you will be doing
To manage and control all project document flow.
Liaise with project teams, ensuring they have a full understanding of the document control procedure along with the CDE system procedures providing training and instruction as needed for the distribution of project information ensuring that stakeholders receive up to date information.
Maintain confidentiality around sensitive information ensuring accurate information management.
Provide feedback ensuring design and project managers are fully aware of all documentation issues.
To provide subject matter expertise and coaching on the use of common data environment software to relevant project teams and subcontractors.
Assist in managing project documentation.
Ensure all documents are up to date and the latest version.
Manage business archiving such that documentation is stored efficiently and can always be accessed and referenced.
Support the project team with document retrieval and distribution.
Maintain the document control system and ensure it is up to date.
Understand and conduct the role specific requirements of the Information Management Systems and help identify opportunities for improvement.
Prepare ad-hoc reports on projects when required.
Provide administrative support as needed.
What we will need from you
Excellent Administration skills
Experience of working with Common data environment platforms (CDE)
Proficiency in Microsoft Office and other relevant software
Previous knowledge and prior experience of the implementation of document management processes and procedures is desirable.
Previous experience of document control.
Basic understanding of BIM.
An ability to understand how the operations of the department relate to others and work collaboratively to obtain the best outcome for the business.
Possession of GCSEs/S grades and A levels in appropriate subject areas
National vocational qualifications (NVQ). - IT/Administration
Knowledge of ASITE, BIW, 4projects or any other document control system
What we can offer you
Competitive salary
26 days annual leave (with the opportunity to buy or sell up to 3 days holiday)
3 additional long service days achieved after 3, 7 and 10 years
Private medical insurance for yourself (with the option to buy family cover)
Life Assurance
Defined contribution pension scheme matched up to 8%
Enhanced maternity, paternity and parental leave
2 days volunteering opportunities
Flexible and Agile working (dependent on your role)
Employee Assistance Programme
Professional membership fees
Perks at Work Employee discount scheme offering discounts on a range of categories such as electronics, home appliances, food & groceries, car buying, travel, fitness and more
Flexible Benefits scheme which includes the opportunity to purchase benefits such as:
Critical illness insurance (with option to purchase for your partner)
Dental Insurance
Travel insurance
Cycle to work scheme
Retail vouchers/payroll giving/activity pass for top leisure attractions.